HRDH Terms of Use

The following terms of use (Terms of Use) apply to your use of our website (Website) and, if you are an authorised user of our web-based platform through which benchmarking data can be accessed (Platform), your use of the Platform.

Please read the Terms of Use carefully. By using our Website or, for authorised Platform users, by clicking 'I accept the terms of use' when logging in to the Platform you agree to these Terms of Use (as amended from time to time). If, for any reason, you do not agree to the provisions of these Terms of Use, you must immediately stop using the Website and/or Platform (as applicable). We recommend that you print a copy of these Terms of Use for future reference.

The Terms of Use apply to all users of the Website and Platform (as applicable).

About Us

This Website and the Platform are operated by HR Data Hub Ltd (referred to in these Terms of Use as HRDH, we, us or our) which is a company registered in England and Wales, whose registered number is 11685946 and whose registered address is at Office 1, Izabella House ,24-26 Regent Place, City Centre, Birmingham, B1 3NJ, United Kingdom. Should you have any questions about the Terms of Use or wish to contact us, please contact us at info@hrdatahub.com.

There are other terms that may apply to you

The following additional terms also apply to your use of our Website or Platform:    

• Our Privacy Policy. This sets out how we may use your personal data.    
  Our Cookie Policy. This sets out information about the cookies on our Website and Platform.

If you or your employer purchase access to our Platform, our HRDH Platform Agreement will also apply (HRDH Platform Agreement). If there is an inconsistency between any of the provisions of these Terms of Use and the HRDH Platform Agreement, the HRDH Platform Agreement shall prevail.

Changes to these Terms of Use, Website or Platform

We amend these Terms of Use from time to time. Every time you wish to use our Website or Platform, please check these Terms of Use to ensure you understand the terms that apply at that time.

Our Website is made available free of charge. Fees in respect of the Platform are set out in the HRDH Platform Agreement.

We may restrict access to some parts of the Website, or the entire Website. We may update and change our Website from time to time. We may suspend or withdraw or restrict the availability of all or any part of our Website for any reason.

From time to time we may: (a) withdraw or amend any of the data available through the Platform without notice; or (b) restrict access to parts of or the entire Platform.

We do not guarantee that our Website or Platform, or any content on them, will always be available, uninterrupted or error-free or meet your requirements.

You are responsible for ensuring that all persons who access our Website or Platform through your internet connection are aware of these Terms of Use and other applicable terms and conditions, and that they comply with them.

We may transfer our rights and obligations under these Terms of Use to another organisation.

How material on our Website and Platform may be used

We are the owner or the licensee of all trademarks, copyright and intellectual property rights in our Website and Platform, and in the material or trademarks published on it. Those works are protected by intellectual property laws and treaties around the world. All such rights are reserved. You are not permitted to use any intellectual property owned or licensed by us without our prior written approval, or the written approval of the relevant intellectual property owner as the case may be.

You may print off one copy, and may download extracts, of any page from our Website for your personal use and you may draw the attention of others within your organisation to content posted on our Website. You must not modify the paper or digital copies of any materials you have printed off or downloaded from the Website in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text. Our status (and that of any identified contributors) as the authors of content on our Website must always be acknowledged. You must not use any part of the content on our Website for commercial purposes without obtaining a written licence to do so from us or our licensors. If you print off, copy or download any part of our Website in breach of these Terms of Use, your right to use our Website will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Rights to use materials and data made available through the Platform are as set out in the HRDH Platform Agreement.

Reliance on information on our Website and Platform

Use of the Website and Platform and all data or information and content included in or accessible from the Website or Platform is provided on an "as is" and "as available" basis. Such data, information and any responses to any enquiries submitted to us are not, and should not be construed as, any form of professional or other advice and we shall have no liability arising from any reliance placed on any information in or results from the Website or Platform by you, or by anyone who may be informed of or receive any such information. To the fullest extent permissible by law, we and our service providers disclaim all statutory or implied warranties, representations and conditions regarding the Website and Platform and any data and information available on the Website and Platform including, but not limited to, those as to quality, merchantability, fitness for purpose and non-infringement. We are not responsible for the timeliness, accuracy, completeness, deletion, non-delivery or failure to receive or store any information, communications or personalisation settings.

Acceptable use

You agree that you:

• are at least 18 years of age and resident in the UK;    
• will not reproduce, duplicate, copy or re-sell any part of our Website or Platform in contravention of the provisions of the Terms of Use or the HRDH Platform Agreement (if applicable);    
• will not misuse our Website or Platform: (a) by using it in any way that: (i) breaches any applicable local, national or international law or regulation; (ii) is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect; or (b) by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful;    
• not access, store, distribute or transmit any material during the course of your use of the Website or Platform that: (a) is unlawful, fraudulent, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive; (b) facilitates illegal activity; (c) depicts sexually explicit images; (d) promotes unlawful violence; (e) is discriminatory based on race, gender, colour, religious belief, sexual orientation, disability; (f) is likely to deceive any person, be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence, or cause annoyance, inconvenience or needless anxiety, be used to impersonate any person, or to misrepresent identity or affiliation with any person, gives the impression that it emanates from us; or (g) is intended to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam);    
• will not attempt to gain unauthorised access to our Website or Platform, the server on which our Website or Platform is stored or any server, computer or database connected to our Website or Platform;    
• not attempt to copy, modify, duplicate, create derivative works from, frame, mirror, republish, download, display, transmit, or distribute all or any portion of the Website or Platform and/or data or information in connection with the Website or Platform in any form or media or by any means;    
• not attempt to de-compile, reverse compile, disassemble, reverse engineer or otherwise reduce to human-perceivable form all or any part of the Website or Platform including any benchmarking data;    
• will not attack our Website or Platform via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you may commit a criminal offence under applicable law. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them;    
• will not send, knowingly receive, upload, download, use or re-use any material in connection with the Website or Platform which infringes the rights of us or any third party; and    
• will not do or say anything that would bring the Website or Platform or us into disrepute.

In respect of your use of the Platform (if applicable), you will:    

• create a user account using the username and password provided by us and will provide a valid email address and any other piece of information deemed necessary as part of HRDH's security procedures and required to enable us to administer the Platform and user account;    
• change the password, which was issued to you by us, when you first log in to the Platform. You will keep a secure password for use of the Platform, which you shall change frequently and keep confidential;    
• ensure that your account is not used by more than one individual unless it has been reassigned in accordance with the HRDH Platform Agreement, in which case you will no longer have any access or usage rights in connection with the Platform;    
• not access all or any part of the Platform and data or information in connection with the Platform in order to build a product or service which competes with the Platform or to provide services to third parties;  
• license, sell, rent, lease, transfer, assign, distribute, display, disclose, or otherwise commercially exploit, or otherwise make the Platform and/or any data or information in connection with the Platform available to any third party who is not an authorised user of the Platform;    
• only use information made available through the Platform for the purposes of internal research, analysis, reporting and management decisions related to your/your employers employees (as applicable) and in respect of your/your employers (as applicable) business operations;    
• attempt to obtain, or assist unauthorised third parties in obtaining, access to the Platform and/or data contained in the Platform; and    
• use all reasonable endeavours to prevent any unauthorised access to, or use of, the Platform and/or the benchmarking data contained within the Platform and, in the event of any such unauthorised access or use, promptly notify us.

We reserve our right, without liability or prejudice to any other rights, to disable your access to the Website and/or Platform if you breach these Terms of Use.

Fair Usage Policy of our Free Trials

This Fair Usage Policy (FUP) of our Free Trial offering, is designed to ensure that all users participating in the free trial of HRDH have a positive and productive experience. This policy outlines the acceptable and intended uses of our services during the trial period and helps prevent misuse which could affect the service quality for others.

1. Eligibility
The free trial is available to new users who have not previously subscribed to HR DataHub. Each user is eligible for one free trial period only.

2. Duration of Free Trial
The free trial of HR DataHub lasts for 7 days from the date of account activation. After the trial ends, you may choose to upgrade to a paid subscription to continue using our services.

3. Access and Limitations
During the trial period, users will have access to basic features of the Platform. Certain premium features may be restricted and are available only in paid subscription plans.

4. Usage Policy
The free trial may not be misused or excessively used the resources beyond what is provided for a typical trial user, as this could impair the service quality for others.

5. Prohibition of Exploitative Behaviour
Organisations are prohibited from exploiting the free trial offerings in a manner that can be deemed excessive or abusive. Exploitative behavior includes, but is not limited to, creating multiple accounts to extend trial benefits beyond the intended duration, circumventing data or usage limits, and manipulating or otherwise bypassing system controls to gain unauthorized access to premium features.

6. Monitoring and Detection
HRDH employs automated and manual monitoring systems to detect and prevent abusive or excessive usage of the free trial. This includes analysing usage patterns that deviate significantly from typical user behaviour during the trial period.

7. Consequences of Violations
In instances where an organization is found to be engaging in exploitative behaviour, HRDH reserves the right to take appropriate measures. These measures may include, but are not limited to:

a. Immediate termination of the free trial account(s).

b. Prohibition against future use of HRDH's services, either on a temporary or permanent basis.

c. Legal action, if necessary, to recuperate losses caused by the exploitative activities.

8. Discretion of Enforcement
The determination of what constitutes exploitative behavior and the decision on the appropriate corrective actions are at the sole discretion of HRDH. This decision will be final and not subject to external review.

9. Obligation to Cooperate
Organisations must cooperate fully with any investigations into suspected exploitative behavior. Failure to cooperate may result in additional penalties, including immediate suspension of all associated user accounts.

By participating in the free trial, organizations agree to abide by these terms and acknowledge that failure to adhere to them may result in loss of access to HRDH's platform and services.

Responsibility for viruses

We do not guarantee that our Website or the Platform will be secure or free from bugs or viruses

You are responsible for configuring your information technology, computer programmes and platform to access our Website and Platform (as applicable). You should use your own virus protection software.

Limitation of liability

We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors and for fraud or fraudulent misrepresentation.

We exclude all implied conditions, warranties, representations or other terms that may apply to our Website or any content on it.

We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:    

• use of, or inability to use, our Website; or    
• use of or reliance on any content displayed on our Website.

In particular, we will not be liable for:    

• loss of profits, sales, business, or revenue;    
• business interruption;    
• loss of anticipated savings;    
• loss of business opportunity, goodwill or reputation; or    
• any indirect or consequential loss or damage.

Different limitations and exclusions of liability will apply to any liability arising in connection with the operation or supply of the Platform, which are set out in the HRDH Platform Agreement.

Websites linked to

Where our Website or the Platform contains links to other sites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them. We have no control over the contents of those sites or resources.

Linking our Website

You may link to our Website home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link to our Website in any website that is not owned by you. Our Website and Platform must not be framed on any other website, nor may you create a link to any part of our Website other than the home page. The website in which you are linking must comply in all respects with these Terms of Use. We reserve the right to withdraw linking permission without notice. You may not link to our Platform.

Suspension and termination

We will determine, in our sole discretion, whether there has been a breach of these Terms of Use. When a breach of these Terms of Use has occurred, we may take such action as we deem appropriate including immediate, temporary or permanent withdrawal of your right to use our Website or Platform, legal proceedings and disclosure of information to law enforcement authorities.

Other important terms

If any of these Terms of Use are found to be illegal, invalid or unenforceable by any court of competent jurisdiction, the rest of these Terms of Use shall remain in full force and effect.

No third party shall be entitled to enforce any of the Terms of Use, whether by virtue of the Contracts (Rights of Third Parties) Act 1999 or otherwise under applicable law.

These Terms of Use, their subject matter and their formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the non-exclusive jurisdiction of the courts of England and Wales.